Privacy policy

Privacy Policy

Last updated: March 24, 2021

Beedle ehf.(Höfðabakki 9, 110 Reykjavík, Iceland,  P:+354 520 5310) is dedicated to protect privacy and confidentiality. This privacy policy describes how Beedle ehf processes Beedle’s users personal data.

Introduction

Beedle is operated by Beedle ehf, a software company which has developed educational solutions to support teaching and learning for over twenty years. Beedle provides a planning tool inside Microsoft Teams to organise teachers resources. It allows teachers to create, edit and upload long and short term plans. Furthermore, Beedle provides easy navigation to stored resources needed for the day, by providing a ‘link to calendar’ option. Although developed for teachers and those working within education, Beedle enriches any document-rich sector that would profit from a file organisation system that encourages collaborative working.

Beedle can be found in the App Store within Microsoft Teams. To use Beedle, the school or teacher (hereafter the user) therefore, needs to have a Microsoft 365 Licence. The user is the data controller of the information he creates, uploads or shares to Beedle and is to ensure that this processing is fair and lawful (see Terms of Use). Beedle ehf is the data controller regarding the process of personal data the user shares with the company when adding Beedle to Microsoft Teams.

Personal data

Beedle in Microsoft Teams 

When a user adds Beedle and it’s service, we collect: their name, Office 365 user Id, email address, Office 365 tenant details (id, name, country and tenant type (e.g. EDU)), role (e.g. teacher or student), browser, and the IP Address to be able to identify the user and administer the account. This data is used to improve the service, for error reporting, marketing research and marketing activities – including those one social media platforms and personalized ads on search networks. All data collected will only be used by Beedle without exception. 

Beedle Guardian app

When a school sets up the Beedle Guardian App in Microsoft Teams, we collect: Guardian Email, Guardian Name and Guardian Phone Number (optional). This data is used for error reporting in order to improve the service. 
When a parent/guardian creates an account in the Guardian app we collect: Guardian name and Guardian Password. 

Data Storage

The data is stored within EU/EEA and the service runs in Microsoft‘s Azure Cloud Service (North Europe), which is located in Ireland. The Beedle database stores plan names, file names and links to the SharePoint URLs, meaning the content of the files themselves can‘t be directly accessed by Beedle Team members. When users delete files from their SharePoint, all links and file names will be deleted from Beedle as well. All input data will be stored for a maximum of 1 year of inactvitiy and in thereafter deleted.
We store the data accessible in the app securely on your device. We also collect anonymous error reporting and usage data to improve our service.

Web Storage

Beedle uses HTML5 LocalStorage to optimise user experience. LocalStorage stores data on the user‘s computer enabling faster load times. Unlike Cookies LocalStorage is not readable except by the user‘s browser and is not sent to the server. Beedle does not use LocalStorage to track users. The user can erase all LocalStorage by clearing the browsers cache.

Security

Beedle ehf as data controller and data processor, is strongly committed to process personal data with the appropriate security measures to ensure its protection. Beedle ehf operates according to the requirements of ISO-27001 information security standards. All security measures that are taken are based on data classification and data process impact assessments. The company has a written security policy and conducts a regular data processing risk assessment. A regular review and assessment of the effectiveness of technical and organizational security measures for ensuring the security of all processing of data is conducted and is led by Beedle Data Security Officer.

User rights

All data subjects from whom Beedle ehf collects personal information has the right to know what information is collected and stored about them within the company. This privacy policy has identified what information in detail and for what purpose. Users can request access to their personal information and ask Beedle ehf to correct any inaccuracies in the personal information. Users also have the right to object to data processing or have their personal information erased or deleted by contacting Beedle’s Data Protection Officer dpo@beedle.co).

Changes and revision

Please note that this Privacy Policy will be regularly reviewed and may change accordingly, as to reflect change of the service, Beedle’s business operation, handling of personal data and laws at any given time.

Complaints

If a user believes that the processing of personal information at Beedle ehf in any case does not comply with applicable data protection laws or regulations and does not adhere to safe data processing methods, they can send an complaint or notice to our Data Protection Officer (dpo@beedle.co). Users have also the right to seek out the appropriate Data Protection Authority if they believe their privacy rights have been infringed upon or if they believe privacy laws have been broken.

Contact

If there are any concerns, comments or requests about this Privacy Policy and processing of the personal data, please contact our Data Protection Officer (dpo@beedle.co).

 

Cookie policy and usage

Planning

Find a dedicated space for plans, evaluations and objectives to build a bank of tried-and tested lesson plans. Integrate, organize and reuse Microsoft Teams Assignments with your planning.

Attendance

Record attendance for each student in a Team with the option to add comments, schedule future absences and view attendance history.

Calendar

Gain an overview of scheduled lessons and share plans with students. Move quickly between the calendar and individual plans including objectives and Microsoft Teams Assignments.

Assessment

Record ad-hoc grades or assess against learning objectives, add average and total columns for a better overview.

Class List

Get a quick and functional overview of your class pupils. Quickly select students at random or create groups of any number. Class or group lists can be easily downloaded or printed.

Objectives

Define success criteria, learning goals and curriculum statements and link these to Beedle Planning, or record learning progress in Beedle Assessment.

Journal

Record notes, comments and feedback against students. Tag comments for reference, share them with teachers or students and easily sort them for download or printing.

Guardian App

Share relevant Beedle data and Microsoft Teams Assignment details with Guardians, ensuring parents are informed in a timely manner.

Powerful New Functionality for Teaching in Microsoft Teams

Beedle adds educational functionality into Microsoft Teams, so you can accomplish all your daily activities without leaving Teams. Immediately after installing Beedle you will be able to install Beedle as tabs for your classes. You can immediately start with planning, organizing your Microsoft Teams Assignments, register comments about students, taking attendance in class, capturing ad-hoc assessment or learning progress and much more…

Learn more →

Plan

  • Plan lessons in flexible formats
  • Organize Microsoft Teams Assignments
  • Store and reference digital resources
  • Schedule plans in a shared calendar
  • Reuse plans and assignments next year
  • Link objectives to lessons

Teach

  • Record ad-hoc assessment
  • Assess against objectives
  • Manage student groups
  • Record and categorize feedback
  • Reflect and collaborate on lessons
  • Take attendance in class

Engage 

  • Securely share plans and resources
  • Share learning objectives
  • Provide learning feedback
  • Publish key deadlines
  • Share MS Teams Assignment details

Added value for Guardians

  • Full transparency of Teams Assignments
  • Attendance registration
  • Key deadlines and events
  • Diary comments
  • News and announcements
  • Secure two-way communication

Making learning
transparent for
Guardians / Parents

Education is not a one-way street, but a team sport. With the Beedle Guardian App, parents get access to Beedle and MS Teams functionality so they can take part in the learning progress of their child and follow up on information from their children´s school.

Beedle transforms Microsoft Teams into a Classroom and Learning Management Solution

Beedle makes Microsoft Teams familiar and productive for teachers, while making the IT environment less complex and more robust.

Eliminate duplications of data or synchronization between systems – Beedle works fully with your school setup and data management.

Teachers embrace Microsoft Teams in their daily work

Beedle is built directly in Microsoft Teams and presents a familiar, intuitive environment for planning, teaching, and engaging students and families in the way teachers naturally work. With Beedle and Microsoft Teams teachers find a complete solution for all daily classroom activities.

Shielded behind the Microsoft Cyber Defense Operations

Beedle is securely hosted and run in Microsoft Azure where all data and content is stored, additional documents are saved on your own schools SharePoint environment. Beedle snaps into Microsoft Teams and adopts to your schools Office 365 setup, privacy, and security settings. Student privacy can be assured.

Optimize your Microsoft IT environment

Maintain a single, secure, and manageable technology platform with Beedle as part of your Microsoft Teams environment. With no external system to manage or integrate with, Beedle works with your school setup and data and builds on top; no duplications of data or sync between systems.

Quickly and safely install and try out Beedle, it´s free!

With seamless design, user experience and intuitive workflows; teacher will be enjoying Beedle in a matter of minutes. Get started today by simply installing Beedle directly from your schools Microsoft Teams Apps store.